Decor and Styling · Catering · Large-Scale Event Tents
for an Anniversary
At a glance
Opportunity snapshot
Services requested
What you'd be quoting for
Requirements
What the organiser needs
1 Availability
- Is your service available for an anniversary event on 10/31/2026 starting at 07:00 AM?Required
2 Capacity
- Can you accommodate a guest count of 300?Required
3 Catering Services
- Do you provide buffet-style catering with options for nut allergies?Required
- Will you provide beverages, tableware, linens, and other dining accessories?Required
4 Staffing Needs
- Can you provide waitstaff and additional service personnel?Required
5 Logistics
- Do you offer setup and teardown services for decor and furniture?Required
6 Equipment and Furniture
- Can you provide marquee tents with flooring, chairs, tables, and sofas?Required
7 Technology and Special Effects
- Do you offer special effects or technology services such as projection mapping or LED displays?Required
About the event
The organiser's brief
📝 RFQ Summary: Service for Anniversary on 31st October 2026
Event Overview
A client is organizing a special event to celebrate their 16th wedding anniversary on 31st October 2026. The event will take place at Mariakani, South Coast, Mombasa, Kenya. The celebration will commence at 10:00 AM and conclude at 11:00 PM, with an expected attendance of 300 guests. The theme for the event is "Celebrating Marriage" with a dress code of gold, white, and black.
Requirements
The client requires a buffet-style catering service that accommodates a nut allergy, along with beverages, tableware, linens, and other dining accessories. The venue setup includes marquee tents with flooring, chairs, tables, and sofas. Decor elements such as centerpieces, backdrops, and lighting are essential, adhering to the color scheme of gold, black, and white. Special effects or technology such as projection mapping or LED displays are also desired. Setup and teardown services are required, with a 2-hour window available for both. The setup date and time for tents and furniture is scheduled for 30th December 2026 at 6:00 PM, with takedown by 31st December 2026 at midnight.
Service Expectations
Vendors are expected to provide a high-quality catering service with an emphasis on excellent food. The decor should be beautifully arranged, clean, and reflective of the black and gold theme. Dome tents are preferred, and all furniture and accessories should complement the overall aesthetic. Vendors should be prepared to offer any additional accessories or decorations as needed to enhance the event experience.
Budget and Timeline
The quote submission deadline is 30th November 2026. Vendors are encouraged to submit competitive proposals that align with the client's vision and requirements.
After you submit
What happens next?
- Submit your quotationYour price, your answers and your delivery plan.
- The organiser reviewsThey compare the quotes they receive on Papohapo.
- Talk and refineThe organiser can message you about your quote.
- Sign the agreementIf chosen, you both sign a service agreement online.
- Deliver and get paidPayments follow the milestones in your agreement.
Ready to take this opportunity?
Review the requirements, then send your quotation. Manage it, and the agreement that follows, from your service provider dashboard.