Papohapo gives you one workspace for your whole event. Build the budget, organise tasks, book trusted service providers, track payments, welcome guests on your own event page and run the day itself, from the first idea to the last guest at the door.
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The heart of Papohapo
Every event gets its own Event Plan. Budget, tasks, providers, money, guests and the day itself, organised in one place and kept up to date as things happen.
How it works
Follow your event through Papohapo the way you would plan it, one step after another, with every step saved in the same Event Plan.
Pick the occasion, date, place and expected guests, and choose the services you think you'll need. Papohapo creates your Event Plan with the tasks and budget lines to match, so you start with a plan instead of a blank page.
Every service becomes a task with a stage and a deadline, and every task links to the cost items behind it. See at a glance what's pending, in progress and done.
Add an estimate to each cost item. Accepted quotes become confirmed costs, payments are tracked against them, and Papohapo tells you when spending runs above your estimate.
Browse services and ready-made packages, read provider profiles with photos of their work, reviews and areas served, and look for the Papohapo Verified badge.
Explore Event Services
Turn any cost item into a request for quotation. Matching providers send written quotes before your deadline, and you compare them side by side before you accept the best one.
The quote you accept becomes a service agreement with the services, dates and payment terms written down. Both sides sign online, and the agreement is locked once signed.
Each signed agreement brings its payment schedule into your plan. Approve payments as they fall due, record what you've paid and always know the balance remaining with each provider.
Event Page Studio
Design a page your guests will love in a few simple steps. Choose a style, tell your story and share one link with everything guests need to know.
Guests
Guests RSVP on your event page and appear in your Event Plan automatically, with their party size, entry pass and seat, so the guest list you plan with is the one used at the door.
Gifts & contributions
Share a gift registry on your event page. Guests choose a gift or contribute to a cash fund, and every selection lands in your plan so you can follow up and say thank you.
Seating Planner
Solve the seating puzzle before the big day, not while guests are arriving. Set up areas and tables, then drag guests to their seats or let auto-arrange keep parties together.
Event day
Papohapo doesn't stop at planning. Your event-day team gets the tools to welcome guests, follow the run sheet and keep providers on track.
Scan QR entry passes or find guests by name, and see their table and seat as they arrive.
Your command centre on the day, on every team member's phone.
Planning team
Invite your partner, family, committee or event planner to work from the same Event Plan. Give each person a role, keep decisions in one discussion, and let committee members view and comment without editing.
Needs your attention
No more digging through spreadsheets and WhatsApp threads. Your Event Plan brings overdue tasks, spending above estimate, new quotes and missing estimates to the top.
Why organisers switch
Service providers
See the services they offer, their packages and prices, photos of their work, reviews and where they operate, then request a quote in one tap.
Free for organisers
You only pay the service providers you choose, on the terms in your signed agreement. Papohapo's fee is charged to service providers, not to you.
Explore the Event Plan
Days to go, planning progress and your next step, with every area one click away.
Estimates, confirmed costs and variance for every cost item.
Every request, quote and signed agreement with your providers in one list.
Track contributions and pledges coming in, and payments going out to providers.
RSVPs, guest summary, gift selections and the event-day team.
Live status, confirmed guests and shortcuts straight into the studio.
Seating Planner, door check-in and the Event Day Centre, all linked to your guest list.
For every occasion
Papohapo suggests the right tasks and services for your occasion when you create your event.
Getting started
Quick, free registration.
Occasion, date, place and guests.
Tasks and budget lines ready to fill in.
Add estimates, tasks and your team.
Request quotes and compare them.
Guests, seating, check-in and the day.
For professional planners
Run every client event from its own Event Plan. Invite your client to the planning team, coordinate providers and keep budgets, agreements and payments transparent.
Good questions
Still unsure about something? Our organiser help centre has step-by-step guides, or talk to our team.
Need a hand getting started?
Yes. Creating your account and Event Plan, using the planning tools, publishing an event page and requesting quotes cost you nothing. You pay the service providers you choose, on the terms in your signed agreement. Papohapo's fee is charged to service providers.
Your event details and planning team, tasks, budget, requests for quotation, service agreements, money coming in, payments to providers, your event page, guests, gift selections, seating, door check-in and the Event Day Centre.
Yes. Request quotes from any cost item in your budget or from a service on Event Services. Your request reaches the providers who offer that service, and they reply with written quotes before your deadline. If you request a provider's package, the request goes straight to that provider.
Yes. Quotes for the same request appear side by side so you can compare price and what's included, shortlist and accept the one you want.
Yes. Add an estimate to each cost item, see confirmed costs from accepted quotes, follow what's paid and what's outstanding, and get a warning when spending goes above your estimate.
Yes. Add people to your planning team by email and give them a role, such as planner, client, chair, treasurer or family. Committee members can view everything and comment without editing, and the team shares one discussion.
Yes. Event Page Studio lets you choose a style and add your story, programme, photos, venue and directions, travel tips, FAQs, RSVP and gift registry. Share it publicly or as a private link for invited guests.
Yes. Guests RSVP on your event page, receive a QR entry pass and appear in the Guests area of your Event Plan straight away.
Yes. Add gifts and cash funds to your registry. Guests reserve a gift or pledge a contribution on your event page, and each selection appears under Gift selection in your plan so you can follow up.
Yes. The Seating Planner lets you set up areas and tables, drag guests to seats (or tap on a phone), auto-arrange guests so parties sit together, and print the chart. Seats then show at door check-in.
Yes. Your event-day team can scan guests' QR entry passes or find them by name or phone, check them in and see their table and seat.
Yes. Each signed agreement brings its payment schedule into your plan. You approve and record payments as they fall due and can always see what's been paid and what remains for each provider.
A service agreement is prepared from the quote with the services, dates and payment terms. You and the provider sign online, the payment schedule follows, and the provider joins your event-day vendor list.
Yes. Planners run each client event in its own Event Plan with the client on the planning team, and can earn through the Planner Partner Programme.
Bring your plans, people, providers, guests and event-day details together in one place.
Plan it. Organise it. Run it. Enjoy it.