RFQ: Provision of Venue on: 2025-11-29

📝 RFQ Summary: Provision of Venue on 16th August 2025

Event Overview

A client is seeking a venue for a one-day event on Saturday, 11th November 2025, located in the South B area. The event will commence at 7:00 AM and conclude at 5:00 PM. The nature of the event is general, and the client is open to various venue types that meet the outlined requirements.

Requirements

The venue should accommodate approximately 50 guests and be available for half-day hire. A Banquet-style layout is preferred, with both indoor and outdoor space options. Essential amenities include Parking, Wi-Fi connectivity, Catering services, and Outdoor space. On-site accommodation or partnerships with nearby lodging providers are required.

Budget & Timeline

The proposed budget for the venue is KES 20,000. Vendors offering competitive pricing within this range will be prioritized. The client seeks to identify a suitable vendor immediately, so prompt responses are encouraged.

Service Expectations

Vendors should provide or allow catering services, specifically including Mbuzi choma. The venue should support outdoor activities and allow for light decorative theming, including balloons and black-and-white drapery.

Additional Notes

The client prefers an outdoor-friendly venue conducive to group activities, creativity, and comfort. Venues with flexible layouts and ambiance, maintaining affordability and access to essential amenities, are encouraged to respond.