A Kenyan wedding is rarely one event. It may include introductions, a ruracio or other traditional ceremony, a church or civil ceremony and a reception, each with its own guests and expectations. The secret is to plan them as one connected project.
9 to 12 months before
- Agree the overall budget and who is contributing, including any committee contributions.
- Decide which ceremonies you will hold and roughly how many guests each will have.
- Book the venue for the main day, and the church or officiant if needed.
- Choose a planner or a trusted coordinator from the family.
6 to 9 months before
- Request quotes for catering, tents and furniture, décor, sound and MC, photography and video.
- Compare quotes like for like and book with written agreements.
- Start on attire for the couple and the bridal party.
3 to 6 months before
- Create an event webpage or invitations with the programme, venue and dress code.
- Plan transport for the couple, family and guests travelling from far.
- Confirm the menu and arrange a tasting if your caterer offers one.
The last month
- Confirm final guest numbers and the seating plan.
- Share a detailed run sheet with every service provider and the MC.
- Prepare balance payments as agreed, and assign one person to handle service providers on the day.
Weather, power and Plan B
Outdoor weddings need a rain plan and reliable power for sound, lighting and catering. Ask your tent and sound providers about generators and cover before you book.
Keep the family in the loop
Wedding planning involves many people. On Papohapo you can add collaborators to your event plan and give committee members view-only access, so everyone sees the same plan and budget.
Plan your wedding on Papohapo
Tasks, budget, quotes, agreements and your guest list, shared with the people helping you.