Many event businesses are busy but not profitable. Usually the problem is pricing: quotes that forget a cost, deposits that are too small, and jobs that grow without the price growing too.
Know your true cost per job
Include materials, staff, transport, equipment wear, set-up and breakdown time, and a share of your fixed costs. If you do not know your cost, you cannot know your margin.
Build packages
Packages standardise your offer, speed up quoting and make your pricing easier for organisers to understand. Use optional extras for anything that varies.
Set clear deposits and payment schedules
A deposit confirms commitment and covers early costs. Tie balances to dates before the event. Put the schedule in a written agreement both sides sign.
Write cancellation and change terms
State what happens if the date changes, guest numbers drop or the event is cancelled. Clear terms protect both you and the organiser.
Do not race to the bottom
Competing only on price attracts clients who will leave for a cheaper quote. Compete on clarity, reliability and quality, and explain why your price is what it is.
Agreements and payments on Papohapo
When an organiser accepts your quote on Papohapo, a service agreement is created with the agreed scope and payment schedule. Both sides can review and suggest changes before signing, and payments are tracked against the agreement.
Quote with confidence
Publish packages, send clear quotes and sign agreements with organisers on Papohapo.